Smarter Control of Your Physical Records
Track, store, move, and manage files with accuracy and accountability. Laserfiche and PRIMS transform traditional records management into a streamlined digital workflow.
PRIMS is a Laserfiche based add-on that allows users to take advantage of Laserfiche functionality to manage physical records.
Core System Functions
Access everything you need to manage physical records efficiently. Our comprehensive suite of tools ensures complete control over your document lifecycle from creation to archival.
Open a New File
Create new records with complete metadata capture and automatic tracking initiation.
Forward a File
Transfer files between departments with full chain of custody documentation.
Retrieve a File
Locate and access any file instantly with our intelligent search system.
Request a File
Submit file requests with approval workflows and automated notifications.nstantly with our intelligent search system.
Reports
Generate comprehensive analytics on file movements, usage, and storage patterns.ts with approval workflows and automated notifications.nstantly with our intelligent search system.
Manage Settings
Configure permissions, workflows, and system preferences to match your organisation.
How PRIMS Works
Create
Register new files with comprehensive metadata and automatic barcode generation for instant tracking.
Track
Monitor real-time location and status updates throughout the entire document lifecycle with complete visibility.
Forward/Request
Seamlessly move files between users and departments with approval workflows and audit trails.
Report
Access detailed insights and compliance reports to optimise your records management strategy.
Transform Your Records Management
Traditional Filing Challenges
- Lost or misplaced files costing hours of searching
- No accountability for file movements
- Manual tracking prone to human error
- Compliance risks from poor audit trails
- Inefficient retrieval processes
The PRIMS Solution
- Instant file location with intelligent search
- Complete chain of custody documentation
- Automated tracking and notifications
- Comprehensive audit trails for compliance
- Streamlined workflows saving valuable time
Key Benefits of PRIMS
Faster File Retrieval
Reduce search time by up to 85% with intelligent indexing and real-time location tracking. Find any file in seconds, not hours.
Full Audit Trail
Maintain complete records of every file interaction. Track who accessed what, when, and why for total transparency and compliance.
Improved Accountability
Automatic logging of all file movements ensures every team member is accountable. Build a culture of responsibility.
Real-Time Tracking
Know exactly where every file is at any moment. Live status updates keep everyone informed and operations running smoothly.
Reduced File Loss
Virtually eliminate lost files with systematic tracking and alerts. Protect critical information and maintain operational continuity.
Enhanced Productivity
Free your team from administrative burden. Automated workflows and streamlined processes boost efficiency across your organisation.
Measurable Impact Across Operations
Organisations using PRIMS report significant improvements in efficiency, compliance, and cost management. See how our system delivers tangible results.
%
Faster Retrieval
Average reduction in time spent searching for files
%
Improved Accuracy
Decrease in misfiled or lost documents
%
Time Savings
Reduction in administrative overhead for records staff
%
Audit Compliance
Complete tracking for regulatory requirements
Comprehensive Reporting and Analytics
Powerful Insights
PRIMS provides detailed analytics on every aspect of your records management operation. Generate custom reports to identify bottlenecks, optimise workflows, and ensure compliance with regulatory requirements.
From file usage patterns to retrieval times, access the data you need to make informed decisions about resource allocation and process improvements.
Movement Reports
Track all file transfers and movements between locations and departments with complete timestamps.
Usage Analytics
Identify frequently accessed files and peak usage times to optimise storage and staffing.
Compliance Audits
Generate audit-ready reports demonstrating complete chain of custody and regulatory adherence.
Seamless Integration and Setup
01
Initial Consultation
Our team assesses your current records management processes and identifies specific requirements and challenges unique to your organisation.
02
System Configuration
We customise PRIMS to match your workflows, set up user permissions, and configure approval processes tailored to your structure.
03
Data Migration
Existing file records are carefully transferred into PRIMS with complete metadata preservation and verification for accuracy.
04
Training and Support
Comprehensive training ensures your team can maximise PRIMS capabilities from day one, with ongoing support available whenever needed.
05
Go Live
Begin tracking and managing your physical records with confidence, backed by dedicated technical support throughout the transition.
Trusted by Leading Organisations
From government agencies to healthcare providers and financial institutions, organisations across industries rely on PRIMS to manage their critical physical records with precision and security.
Government Sector
Public sector organisations trust PRIMS for compliance with records retention policies and freedom of information requirements. Maintain transparency whilst protecting sensitive information.
Healthcare Providers
Medical facilities use PRIMS to track patient files, ensuring HIPAA compliance and rapid access to critical health records when time matters most.
Financial Services
Banks and financial institutions depend on PRIMS for secure management of loan documents, contracts, and regulatory filings with complete audit trails.
“PRIMS has revolutionised how we manage over 50,000 physical files. What once took hours now takes minutes, and we have complete confidence in our compliance reporting.”
Ready to Transform Your Records Management?
Join hundreds of organisations that have streamlined their physical records management with PRIMS. Experience the difference that intelligent tracking, automated workflows, and comprehensive reporting can make to your operations.
Our team is ready to demonstrate how PRIMS can address your specific challenges and deliver measurable improvements in efficiency, compliance, and accountability. Schedule a personalised consultation today to see the system in action.