Authorised Laserfiche Reseller & Certified Implementation Partner — Africa's Trusted Information Management Specialists

PRIMS

Unified physical records management for file creation, movement, retrieval, and compliance-ready reporting.

Core PRIMS Functions

Everything needed to manage physical records efficiently and securely across departments.

Create records with complete metadata and immediate tracking initiation.

Move files between teams with approvals, notifications, and accountability.

Locate and retrieve files quickly with indexing and movement history.

Track every interaction, including who accessed what, when, and why.

Generate movement, usage, and compliance reports for governance.

Set permissions, workflow rules, and policies to match operations.

A single coordinated lifecycle from intake to archive with visibility at each stage.

CreateRegister files with complete metadata and unique identifiers.

TrackMonitor current location and status with live updates.

ForwardTransfer file responsibility between teams with control.

RequestSubmit formal retrieval requests with approvals and alerts.

RetrieveLocate and issue files quickly without blind searching.

ReportProduce audit-ready movement and usage analytics.

PRIMS helps reduce loss, accelerate retrieval, and strengthen compliance controls.

Faster Retrieval

Improved Accuracy

Admin Time Saved

Audit Visibility

DataGuard follows a practical deployment path from process mapping to go-live.

1. Assess

Review current file movement and control gaps.

2. Configure

Set permissions, workflows, and approval routes.

3. Migrate

Load existing records and validate metadata integrity.

4. Train

Enable users and supervisors with role-based adoption.

5. Go Live

Start controlled operations with performance reporting.

Get a PRIMS walkthrough tailored to your department and compliance requirements.